Office 365 and Google Work Spaces

Posted by: Jennifer Landry 1 year, 5 months ago

Office 365 and Google Work Spaces

CUSD Microsoft Office 365 and Google

Staff and Student Tools

The CUSD District utilizes two programs - Google Apps for Education (Google Drive) and Microsoft O365 (Outlook email and software).  The purpose of using both is based in security - Google Apps for Education is the student learning environment. Microsoft O365 is the business environment.  

By using Google Apps for Education for students, the district has saved hundreds of thousands of dollars in equipment, storage, and support expenses.  The Google Apps for Education is an ideal software suite for students.  

For staff and business, such as budgets and requisitions and confidential email, the district has selected Microsoft Office 365 based on their privacy and backup policies for email retention.  Additionally, many businesses continue to use Microsoft products, and sharing files between the school district and these businesses continues to require the use of Microsoft Office products. 

O365 Google Apps for Education

Business Environment

      Learning Environment

Business Environment

Learning Environment

Pros:

  • Work emails in secure environment
     
  • Companies that the school sites and district conduct business with use Microsoft Office. CUSD business documents will remain compatible with  other companies, such as Excel spreadsheets  
     
  • Excel functions for high level formula use in budget workbooks
     
  • Can be managed by technology staff via an online management system 
     
  • Cloud based file storage allows staff to access files from any location with an internet connection AND a copy of the Office 2016 software installed 

Pros:

  • Work on almost any device with internet connection, allowing students a large variety of personal choice for the use of home devices to complete work on
     
  • Collaboration tools are excellent for student learning
     
  • Allows district to use Chromebooks for student use cutting hundreds of thousands of dollars from the district budget
     
  • Can be managed by technology staff via an online management system 
     
  • Chromebooks can be placed in test mode for students within minutes.  Compared to testing on PC computers, this saves 800 man hours (and hourly rate expense) in preparing for the SBAC test alone.   

Cons:

  • Requires the use of Personal Computers (PCs) with Microsoft software that must be installed. Installing and regular updates to software cost the district in hourly rate of technical staff
     
  • PC computers are double the price of Chrome devices 

Cons:

  • Functions, especially in the spreadsheet program, are limited.  This is why Google spreadsheets are not an option for the business work done in the district.
     
  • Programs cannot be installed.  Courses that require software such as Photoshop or AutoCad for engineering cannot use Chromebooks