Absence Reporting & Substitute Request Information


Certificated Employee Absence Reporting Guidelines

Employee Absence Request Form


Classified Employee Absence Reporting Guidelines

Employee Absence Request Form

Follow these instructions to enter an absence into PeopleSoft*:

  1. Visit https://ess.erp.sdcoe.net/psp/sdppss/PSS/EMPL/h/?tab=PAPP_GUEST
  2. Use your employee number and password to log in
  3. Locate the section titled “Time Reporting” and click ”Absence Request
  4. Under “Absence Detail” select the date your absence started or will start
  5. Under “Absence Name” click on the arrow and select the type of absence
  6. Select the “End Date” of your absence.
  7. If you are only going to be absent part of a day, click the arrow by “Partial Days” and select how many days were only partial absences.  
    • Classified Staff - Input the exact number of hours you will be absent for the partial day(s)
    • Certificated Staff - Input the number of hours for a half-day or a full-day absence (Reference Chart Below)
  8. Click on “Calculate End Date or Duration”.
  9. Click on “Forecast Balance”.
  10. Click Submit

*If you have more than one position in CUSD, please enter a separate absence for each position that you hold.


Certificated Employees Hourly/Percentage Cheat-Sheet for PeopleSoft

All certificated absences must be entered into PeopleSoft in half or full-day hourly increments.

  100% 90% 80% 70% 60% 50% 40% 30% 20% 10%
Half-Day 3.79 3.41 3.03 2.65 2.27 1.90 1.52 1.14 0.76 0.38
Full-Day 7.58 3.41 6.06 5.31 4.55 3.79 3.03 2.27 1.52 0.76

Email is only to be used when the sub line is not working

When there is a situation with the sub line when it is not working, please email Barb Jones at barbara.jones@coronadousd.net and cc' your site Administrative Assistant.  Please include the following information:

  1. Your name
  2. Your site and your position
  3. The start and end time of the requested time off